The Preferences dialog box lets you configure a wide range of settings, such as comment, forms, display, and security. You can access it via the preferences shortcut located in the top-right corner of the document pane or choose File > Preferences to open the Preferences dialog box.

Set document properties and preferences via the shortcuts (A) located in the top-right corner of the Document pane.

Accessibility

In the Document Colors Options area, check the Replace Document Colors box to enable settings for changing document appearance.

  • Use Windows Color Scheme. Replace document colors using the Windows Color Scheme. Check this and you will see that the black-and-white document changes to match the color scheme you have chosen in Windows control panel.

  • Use High-Contrast Colors. Select a high-contrast color combination for text and background color.

  • Custom Color. Specify a color for page background and a color for document text.

  • Only change the content in black/white color. Check this box to make sure color schemes only apply to contents in black/white color.

  • Change the color of line art as well as text. Check this to apply color schemes to watermarks, stamps, and drawings created by Draw Tools as well as text within the document, except for images.

Note: to display a document in its original color scheme, uncheck the Replace Document Colors box to restore.

AI Assistant

OpenAI

  • Key: Enter your OpenAI API key.

  • Model: Select a model.

Microsoft Azure OpenAI

  • Use Microsoft Azure role-based access control (Azure RBAC): Once checked, your identity will be verified by signing in to your Azure account.

  • Key: Enter Azure OpenAI API key. You can find it in Keys and Endpoint, under Resource Management in Azure Portal.

  • Endpoint: Enter endpoint. You can find it in Keys and Endpoint, under Resource Management in Azure Portal.

  • Chat Deployment Name: Give the chat deployment a name.

  • Embedding Deployment Name: Give the text embedding deployment a name.

  • Model: Select the version of the model.

Test: Click to check if the AI ​​Assistant is set up correctly.

Collaboration

Internet settings. The address of the root server that the Collaboration feature uses is shown in the Root Server field. You can set up proxy to make it easier for you to connect to the root server. There are options in the Proxy setting section where you can set up proxy type, proxy address and port, user name and password.

Comment

Comment

  • Comment Default Appearance. Click the Reset Comment Defaults button to restore all comment appearance settings to default. You are required to restart Right PDF Editor to let the new settings take effect.

  • Text Box Default Font. Determine font name, font size, underline, and font color for Basic tools such as Typewriter, Text Box, and Callout.

  • Text Box Default Align. Specify the text aligning position for Basic tools such as Typewriter, Text box, and Callout text boxes.

Commenting

  • Always use Log-in Name for Author name. If you select this box, the Login name (File > Preference > General > Identity > Login Name) becomes the author name in the pop-up notes. If this option is deselected, the author name in the annotation Properties will be used. This setting in on by default.

  • Create new pop-ups aligned to the edge of the document. Align new pop-up notes to the edge of the document pane. If this option is not selected, pop-up notes appear right next to the annotations you make.

  • Copy encircled text into Drawing comment pop-ups. The text within the area created by Draw Tools such as Oval, Rectangle, Polygon, and Cloud, will be automatically copied to the pop-up notes. This does not apply to tools that cannot create an area, such as pencil, line, or arrow.

The text inside the area created by the Rectangle drawing tool appears in the comment pop-up note.

  • Copy selected text into Highlight, Cross-out, and Underline comment pop-ups. The text selected by Highlight, Cross-out, or Underline tool, will be automatically copied to their text markup pop-up notes.

  • Automatically open comment pop-ups. Pop-up notes appear immediately when comments are created; otherwise, you need to double-click to open them.

  • Enable text indicators and tooltips. When the cursor is over a comment that has a pop-up note, a tooltip will appear, and it contains the author name, comment status, and two lines of the text. This setting in on by default.

Document

Redaction

  • Check Adjust filename when saving a document with newly applied redaction marks and enter text in the fields below to make redacted files more discernible.

Write

  • In the AutoCorrect Options area, check the Capitalize first letter of sentences box to automatically capitalize first letters of sentences.

Inspect Document

  • Inspect Document when closing document. Check this to launch Inspect Document when closing document. If this option is selected, the Inspect Document dialog box shows up and lets you choose what to remove from the document before it is closed.

  • Inspect Document when sending document by email. Check this to launch Inspect Document when sending documents by email. If this option is selected, after you select Share > Email, the Inspect Document dialog box shows up and lets you choose what to remove from the document.

Edit Text & Images

  • Click the Choose Image Editor… button to choose an application used to edit images in PDF.

Forms

  • Automatically calculate field values. Enable this to have mathematical operations assigned to form fields automatically updated. For example, if you select as the sum (+) of selected fields as your calculation method, the sum of the values in the selected fields will be displayed in the targeted field.

  • Show focus rectangle. Display the form field with focus. If this option is selected, a dotted square appears as your click a button, a check box, a radio button, or a list box with Hand tool.

  • Highlight form fields when document is opened. Form fields are automatically highlighted in a color you specified every time a document is opened.

  • Show outline hover for fields when mouse enter. If this box is checked, form fields will be outlined in black when the cursor hovers over them.

  • Fields highlight color. Specify a color and then use Highlight Fields enclosed within the document message bar to have all form fields highlighted in the color you specify. You can also select Form > Advanced > Highlight Form Fields access it.

    For more information, see Form preferences.

  • Required fields highlight color. Specify a color to highlight fields which are set as required.

    For more information, see Form preferences.

  • Auto-Complete. If this feature is on, the text field drop-down menu offers you relevant options based on the entries you have previously entered, helping you fill out the form quickly. You may check the Remember numerical data box to begin storing the numbers.

  • Edit Entry List…. Determine the options shown in the Auto-complete drop-down menu. This option is available only when there are text field entries already. To remove an entry from the list, in the Auto-Complete Entry List dialog box, click one of them and click Remove; to clear the entire list, click Remove all.

General

Startup

  • Show splash window. Determine whether the splash window appears at startup.

  • Open documents as new tabs in the same window. Select to enable opening multiple PDF files in the same Editor window in different tabs instead of each file opened in an individual window. This setting in on by default.

  • Application language. Set the language for Right PDF Editor. Please note language is decided by the installer and not switchable within the application.

  • Default PDF Application. This section shows the current default PDF application. You can click Set Right PDF Editor as default PDF application to make Right PDF Editor the default, or click Return to previous default PDF application to switch back to the previous default PDF application. If Right PDF is not your default PDF reader, you will be prompted to set Right PDF Editor as your default program for viewing PDF documents when you open a PDF document with Right PDF Editor.

Page Display

  • Smooth

    • Smooth text. Apply a type of text-smoothing.

    • Smooth graphics. Remove abrupt angles to make lines visually smoother.

    • Smooth images. Remove abrupt changes to make images visually smoother.

    • Enhance thin lines. Clarify thin lines to make them more visible.

  • Gray out text below ___ pixels. Gray-out the text when the number of pixels is below the set value.

  • Use page cache. Store page data to speed up page display. If this feature is on, you do not have to wait for a page to reload when you view that page again; Editor has already stored the pages you have viewed.

  • Use logical page numbers. Allow Right PDF Editor to follow the page numbering printed on the page as opposed to the actual number based on total pages in the document. For example, the first page may have a printed number of A and will be listed as A (1 of 1) in the Page viewing controls bar, Pages dialogs and print dialogs. If this option is deselected, pages are numbered with Arabic numbers starting at 1.

  • Show Gaps Between Pages. Determine whether to show the blank space between pages in a document.

  • Default Page Layout. Set the page layout to be applied when you first open a PDF document. The default setting is Automatic. Note that the Page layout setting in Document Properties > Initial View (or File > Properties > More Properties) overrides this value.

  • Default Zoom. Set the magnification level for PDF documents when they are first opened. The default setting is Automatic, and you can enter a value by choosing Custom . Note that the Zoom setting in Document Properties > Initial View (or File > Properties > More Properties) overrides this value.

Units & Grids

  • Page Units. Set the unit of page display used in Doc. It could be Points, Inches, Centimeters, or Millimeters.

  • Guide Color. Specify a color for guide lines.

  • Grid. Set grid properties and color for grid lines. You can use the Ruler & Grid features to display or hide grids. See View and snap to grid.

Identity

  • Enter your identity information that will appear on your digital ID stamps.

Full Screen

  • Advance every ___ Second. Specify whether to move forward to the next page every given time interval. This is off by default. You can still use mouse or keyboard commands to page through a document even if this option is selected.

  • Loop after last page. Return to the first page after the last one. The option is typically used for kiosk display.

  • Escape key exist. Allow pressing the Esc key to exit Full Screen mode. If this option is not selected, exit with the shortcut Ctrl + L instead.

  • Left-click to go forward; right-click to go back. Allow clicking mouse to page through a document.

  • Show navigation bar. Determine whether to show the Navigation bar. Once enabled, you can define a desired corner position for it.

  • Mouse cursor. Specify mouse behavior, such as Always Visible, Always Hidden, and Hidden After Delay, in Full Screen mode.

  • Background color. Select a background color for the areas outside the pages in Full Screen mode.

Miscellaneous

  • Restore last view settings when reopening documents. This option is checked by default. Editor restores the last view when reopening the document.

  • Open cross-document link in same window. Click a cross-document link will open the document being linked to in the same window, minimizing the number of windows open. If the document being linked to is already open in another window, the current one will remain when you click the link.

  • Create links from URLs. Enable this to have Editor automatically create hyperlinks from URLs.

  • Allow layer state to be set by user information. Enable this to let the settings in the Layer Properties dialog box take effect. If you want to make all layer settings work, you have to turn this feature on and then click the Show property button to set layer properties. (For example, if you don’t want to show layer An on-screen but want to print and to export to other applications, set the default to on, the initial visibility to never visible, and the initial print and export states to always print and always export.) Remember that you cannot apply any changes if this option is not selected.

  • Use Select tool as default instead of Hand tool. Make the select tool default. If you deselect it, the default took will revert to Hand tool next time you open a PDF document.

  • Notify if Right PDF Editor is not my default PDF application. If selected, you will be prompted that Right PDF Editor is not the default PDF reader when you open a PDF document with Right PDF Editor. You can then decide whether you would like to set Right PDF Editor as your default program for viewing PDF documents.

    *Note: remember to save the file to let all changes take effect.

  • Make Hand tool read articles. This setting in on by default. Once placed over an article thread, the appearance of the Hand tool pointer will change. Upon the first click, the article expands to fill the document pane horizontally; subsequent clicks follow the thread of the article.

  • Background printing (unavailable in IE). Enable this to continue working on documents while printing is in progress. This option works in Right PDF Editor program only. If you want to print a PDF document in IE, you are not allowed to work on it anymore while printing is in progress.

  • Hand Tool Double Click. Determine how the document responds when clicking with the Hand Tool. If you select page down, double-click the page to jump to the next page; if you choose scroll down, double-click it to start scrolling down until the next mouse click.

  • Reset All Warnings. Restore all warning messages to default status. Once you see a warning dialog box with the Do not display this message again checkbox on it, check the box to stop the dialog box from showing up again. To restore all warning dialog boxes, click the Reset All Warning button to have them show up again.

Save Location

  • Set default Save location. Save PDF files to the location specified in the pathname field. Click Browse… to specify a save location.

Recent Files

  • Maximum number of files in Recent Files list. Set maximum number of files displayed in the Recent Files list. If you set 8, then only up to 8 files will be displayed in the File > Open > Recent Documents.

Auto Save

  • Automatically save document info with Auto Recovery every: ___ minutes. The document will be saved periodically according to the time interval specified.

Watermark

  • Set a random variation range (unit: point).

JavaScript

  • Enable JavaScript. Choose to enable or disable running JavaScript. This option is selected by default. 

  • Allow JavaScript in documents with trusted certificates. Allow JavaScript to run only if the document has a valid signed certificate.

Movie

Multimedia

  • Preferred Media Player. Set a default media player for viewing movies embedded in the PDF.

  • Accessibility Options. Determine whether to show supplemental text captions and/or audio description, and/or play dubbed audio when available.

  • Remove All Trusted Documents. Remove the documents currently in the Trusted Documents list. When a movie within PDF is played, a dialog box will appear and ask you to either play only the movie or add the PDF to Trusted Documents. If you select the latter, you will not see the dialog box when playing movies in that document.

New Document

Set the default formatting such as font, margins, and page for all new documents.

Security

Security Servers

Configure Server Settings. Click More… to configure Timestamp Servers/ Directory Servers. In the Server Settings dialog box, choose the servers to configure from the panel to the left.

  • Directory Servers. Directory Servers can be used to search for contact information and certificates when managing your list of Trusted Certificates and when encrypting documents using Certificate Security.

    Select one of the entries above and click Edit to view or change settings, or click Add to add and configure a Directory Server. When performing a directory search, all servers in your list will be searched until a match is found. You can select a server and click Set as Default to make it the default server.

  • Time Stamp Servers. Configure a default Time Stamp Server if you want to embed a trusted time stamp when signing. If you are in a workgroup, your computer administrator may provide you with information on how to configure Time Stamp Server. Select one of the entries above and click Edit to view or change settings, or click Add to add and configure a Time Stamp Server. Select a default server using Set as Default. If you have set a time stamp server as default, it will be used whenever you sign.

Security Settings

  • It allows you to export and import security settings.

    • To export settings, click the Export button and select the settings to export in the Export Security Settings dialog box and then click OK.

    • To import settings, browse to a .zeonsecuritysettings file and open it. As the current settings will be overwritten by the settings within the imported file, make sure that it comes from a trusted source and the setting meet your requirements.

  • Load security settings from a server. This lets Right PDF regularly check for updates of security settings distributed periodically by your organization. Configure the following settings to let Right PDF check the server periodically via http or https. The default frequency is every week.

Signatures

Creation & Appearance. Control options for signature creation and set the appearance of signatures within a document. You can make changes to one or more signature appearances and store them for later use. Available appearances are listed in the Select drop-down menu under the Appearance section in the Sign Document dialog box when you attempt to sign a document.

Click More… and in the Creation and Appearance Preferences dialog box, do the following:

  • Creation. Decide whether to make it compatible with Adobe Acrobat and then set the text fields to display When Signing, such as reasons, location and contact information, and timestamp. The selected fields are displayed in the Sign Document dialog box when attempting to sign.

  • Appearance. Set the graphic options and the text fields to display in the appearance. Click New… and name the appearance by adding a title used to identify the appearance, and then set graphic options, text fields to display and text direction in the following sections:

    • Configure Graphic. Choose to show nothing, an image, or the signer’s name from the certificate. If you want to display nothing in your signature, select No graphic; otherwise, select Imported graphic to show an image in the appearance. Click File… and browse to a file to be used as the image and click OK.

    • Configure Text. Decide what to display in the appearance:

      • Name. The name of the signer.

      • Location. The location associated with the identity configured in Right PDF.

      • Distinguishing Name. A name with identifiable information such as country, organization, organization unit, and so on.

      • Labels. A label for each of the items above. For example, Digitally signed by, Location, Date, etc.

      • Date. The date the file is signed. It displays local computer time.

      • Reason. Reasons for signing.

      • Logo. Display the logo or graphic on the background of the signature. The default logo is the Right PDF logo.

    • Text Properties. Choose a direction (Left to right/Right to left) that is appropriate for the signer’s language.

 

Verification. Control how and when signatures are verified. Click More… and in the Signature Verification dialog box, select Verify signatures when the document is opened (selected by default) to validate all signatures automatically in a PDF when the document is opened for the first time.

  • Verification Behavior.

    • When Verifying. This allows you to choose a method to use for verifying signatures.

    • Require certificate revocation checking to succeed whenever possible during signature verification. This checks certificates against a list of excluded certificates during validation. If this option is deselected, the revocation status for approval signature is ignored. This option is selected by default.

  • Verification Time.

    • Verify Signature Using. Decide how to check the digital signature for validity. Time at which the signature was created is selected by default, meaning you can check the time based on when the signature was created. You can also choose to check based on the current time or the time set by a timestamp server when the document was signed.

    • Use expired timestamps. It allows using the secure time provided by the timestamp or embedded in the signature even though the signature’s certificate has already expired.

  • Verification Information. Decide whether to save additional verification information to the signed document for extending signature validity.

  • Windows Integration. Choose to trust all root certificates in the Windows Certificate Store for validating signatures or certified documents.

 

Identities. Create and manage identities for signing. Click More… to view details of all your digital IDs in the Digital ID List dialog box.

 

Document TimeStamping. Configure a default Time Stamp Server if you want to embed a trusted timestamp when signing. If you are in a workgroup, your system administrator may provide you with information on how to configure a Time Stamp Server. Select one of the entries above and click Edit to view or change settings, or click Add to add and configure a Time Stamp Server. Select a default server using Set as Default. If you have set a time stamp server as default, it will be used whenever you sign.

Spell Check

Check spelling while typing. Determine whether to check spelling while typing and specify its underline color. Then, select the dictionaries to use for spell check from the list. You can arrange the dictionary search order using the Up and Down buttons.

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