Headers and footers provide you with basic information, such as the date and time, page numbers, the document title or file name, or the author’s name. In Write mode, you can edit and remove existing headers and footers created in Write mode. To edit those created in Review mode, you have to switch back to Review mode.

The Header & Footer tab lets you quickly jump to the previous section or the next section. Other than creating a different header or footer on the first page or on even and odd pages of the document, you can also define the distance between a header or footer and the page margins.

Insert the same header or footer in each page

You can place the same headers or footers across all pages in the document.

  1. In Write mode, do any of the following:

    • To add a header, chose Insert > Header & Footer > Header and then select Edit Header.

    • To add a footer, chose Insert > Header & Footer > Footer and then select Edit Footer.

    • Double-click on the header or footer area near the top/bottom of a page.

  1. An insertion point appears and then you can type text in the header or footer area.

  2. (Optional) To quickly switch back and forth between the header and the footer, choose Header & Footer > Navigation. Click Go to Header to move from a footer to a header; click Go to Footer to move from a header to a footer.

  3. When finished, choose Header & Footer > Close > Close Header and Footer or double-click anywhere on the page.

Change the contents of a header or footer

  1. In Write mode, do any of the following:

    • Choose Insert > Header & Footer >Header/Footer. Select Edit Header or Edit Footer from the options.

    • Quickly double-click the dimmed header or footer area to have an insertion point appear.

  1. Edit the header or footer with the features under the Home For instance, you can change its font size, font color, or other text attributes.

  2. When finished, choose Header & Footer > Close > Close Header and Footer or double-click anywhere on the page.

Add different headers or footers to a document

 

Make the header or footer on the first page different from the rest of the pages

You use the Different First Page feature to differentiate the header or footer areas of the first page from the rest of the pages in the section. You can do this for any section in the document.

  1. On the first page of the document, double-click the header or footer area.

  2. Choose Header & Footer > Options and check Different First Page.

  3. Create or edit the existing header or footer. The changes also apply to the first page of other sections as long as the Different First Page is checked for that section.

  4. (Optionally) Uncheck Different First Page to restore the header or footer to its original text.

 

Make the header or footer different for odd & even pages

  1. Double-click the header or footer area of the first page to create the header or footer for odd-numbered pages.

  2. Choose Header & Footer > Options and check Different Odd & Even Pages.

  3. Create or edit the existing header or footer with features under the Home tab for odd and even pages.

  4. Choose Header & Footer > Navigation > Next Section or Previous Section to create the header or footer for even-numbered pages.

 

Make the header or footer different in each section

You can make headers and footers unique to each page by breaking a document into sections so that each section displays different content.

  • Add section breaks to a document

You need to add section breaks if you want to place different headers and footers in respective sections.

  1. Click on the place where you want to create a unique header or footer.

  2. Choose Page Layout > Page Settings > Breaks and select Section Break (Next page) from the options.

  3. Repeat the previous steps to add new sections.

 

  • Navigate through sections in a document

You can use the Header & Footer Navigation tools to locate each section break the document contains.

  1. Choose Header & Footer > Navigation.

  2. Click Next Section to go to the header or footer of the next section break or click Previous Section to go to the previous section break of the document.

 

  • Place different header or footer using the document section breaks

You can use the existing section breaks in the document to configure headers and footers.

  1. Double-click on the section in which you want to add unique header or footer.

  2. Choose Header & Footer > Navigation > Link to Previous . The Link to Previous is on by default. Click it to break the connection between the header/footer in this section with the header/footer in the previous section.

  3. Change the existing header or footer or create anew in the current section. The header or footer of this section is not connected to that of the previous section. You can choose Header & Footer > Navigation > Previous Section to go to the last page of the previous section.

  4. To quickly go to the next section, choose Header & Footer > Navigation > Next Section to jump to the header or footer in the next section.

  5. To make the header or footer in this section different from that of the previous section, choose Header & Footer> Navigation > Link to Previous to break the connection between it with the one in the previous section.

  6. Repeat the previous steps for all sections in the document.

Remove all headers or footers from a document

  1. Choose Insert > Header & Footer.

  2. Do one of the following as needed:

  • Click Header and select Remove Header to remove all headers from the document.

  • Click Footer and select Remove Footer to remove all footers from the document.

Note: If your document contains sections or if you have applied different first-page or odd-and–even header or footers, you cannot remove all headers or footers from the document at once. Make sure to remove the headers or footers from each different section or page.

Insert a page number

Do any of the following:

  • Double-click the header or footer areas and position the cursor where you want to insert the page number and choose Insert > Header & Footer > Page Number > Current Position. Then, choose a page number style.

  • Choose Insert > Header & Footer > Page Number . Select Top of page or Bottom of Page depending on where you want page numbers to appear in the document. Then, choose a position for the page numbers.

Note: in Write mode, you can edit and remove the headers and footers created in Write mode only. To edit the ones created in Review mode, click Switch to Review Mode to make revision.

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