The type of search you want to run determines which search engine you choose to use. You can use Find for a basic search of the current PDF document or use the Search window to search for certain words, phrases, document properties across multiple PDF documents, selected Portfolio documents, or selected PDF indexes.

Both the Find and the Search windows are moveable so that you can click-drag to move it anywhere on your computer screen.

Find text in the currently open PDF

The Find feature searches the currently open PDF document and enables searching bookmarks labels and comment text.

  1. Open a PDF file and do either of the following to call out the Find window:

    • Choose Basic > Search > Find .

    • Press Ctrl+F on your keyboard.


The Find window: A. Find field B. Find Previous C. Find Next

  1. In the Find window, enter the text you would like to search for in the Find box and then select the options listed below if needed:

    • Match Case. Select to make the search case-sensitive. It finds only the instances that match the capitalization you specify. For example, if you search for PDF, the words pdf and Pdf will not be included in the results.

    • Match whole word only. It finds only the instances that match the complete word you type in the text box. For example, if you search for background, the word backgrounds will not be included in the results.

    • Include Bookmarks. Select to allow searching the text in the Bookmark panel and also the document.

    • Include Comments. Select to allow searching the text of any comments and also the document. If you would like to search comments only, open the Comments panel and click the Search comments button, or select Comment > Comment Processing > Search Comments. Type in the text you want to search for and click Search Comments.

  1. Click Next or press Enter on your keyboard to go to the first instance of the search You can use the Previous and Next buttons to go back to the previous instance or the next instance at will.

Find text in multiple PDFs

You can look for search terms across multiple PDF documents in the Search window. The search engine can let you search the current document, across all PDFs in a specified folder, or all files in an open PDF Portfolio.

  1. Open a PDF file and do either of the following to call out the Search window:

    • Choose Basic > Search > Search .

    • Press Ctrl + Shift + F on your keyboard.

  1. In the Search window, select the following options:

Look in: restrict the search to the current PDF document, selected Portfolio documents, the entire PDF Portfolio, an index, or a location on your computer. If you choose to search an external folder or indexes, click on Advanced and specify the Additional Criteria that follows.

    • If you choose to search External Folder, specify a folder to look into from the Specify a folder drop-down menu.

    • If you choose to search Currently Selected Indexes, you must have selected indexes files in Index Manager. Otherwise, you have to select Select Index… to add Index files (*.zpi).

Note: you cannot search files of a PDF Portfolio or an entire PDF Portfolio if the current document is not a Portfolio.

What word or phrase would you like to search for. Enter the text or phrase to search for.

Search for. Restrict your search results according to the option you choose:

    • Single word or phrase. Enter the word or phrase you would like to search for and define its searching options:

    • Match Case. It searches for the entire string of characters that matches the capitalization you type in the text box. For example, if you search for Each of, only Each of will be included in the results and Each Of or Each OF are not included in the results.

    • Match whole word only. It searches for the entire string of characters, including spaces, in the same order in which they appear in the text box. For example, if you search for Each of, then Each Of, Each OF, and Each of are included in the results. You can check this option to filter out other words that contain the letter combination of the word you specify in the text box. For example, if you are searching for all and would like to filter out other words like small or usually, check this option to refine the results. 

    • Include Comments. It also searches the text of any comments added to the PDF.

    • Include Bookmarks. It also searches the text of any bookmarks.

    • Include Subfolders. It also searches subfolders of the specified folder or computer disk. This option is available only when you look in a specified folder.

    • Stemming. Find words that contain a part (the stem) of the keyword. For example, a search for control will find instances of controlling, controls, and controlled.

Multiple words or phrase. You can search for more than one words or phrases. Click Select Words… and add new words or phrases. In the Words and Phrases to Search dialog box, type the word or phrase to search for in the New word or phrase field and click Add to add it to the Word and phrase list box below. You can repeat the steps to add more. At the bottom there are checkboxes which serves to refine your search results. Click OK to finish.

Patterns. Select a type of information you would like to search for from the drop-down menu. Click Search.

Arbitrary mask. It changes the format category to custom and makes another text field available, in which you can type a custom format. Use this option to specify which types of characters the user can enter in any given position, and how the data displays in the field.

    • A accepts only letters (A-Z. a-z).

    • X accepts spaces and most printable characters, including all characters available on a standard keyboard and ANSI characters in the ranges of 32-126 and 128-255.

    • The letter “O” accepts alphanumeric characters (A-Z. a-z, and 0-9)

    • 9 accepts only numeric characters (0-9). For example, a mask setting of AAA--p#999 accepts the input BOE--p#767.

  1. Click Search to display a list of results in page order.

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