Right PDF is a virtual printer through which PDF Server converts all PDF documents. On the computer that PDF Server is installed, you can convert documents by using the Print command in other programs.

Print a source file to PDF

  1. Create a new document or open an existing document in any print-capable Windows application.

  2. On the File menu, select Print. In the Printer dialog box, select Right PDF as your printer.

  3. Click Print.

  4. Specify printing options: enter the target PDF file name and location in the Save As dialog box. To view the PDF file, select View Resulting PDF.

  5. Click Save.

Note: The available printing options may differ depending on the settings specified for Right PDF.

Printer properties

Do one of the following to open the Right PDF Properties (printing preferences) dialog box:

  • Click the Printer Properties button in the Print dialog box in any print-capable Windows application when Right PDF is selected under Printer.

  • Choose Start > Settings > Devices > Printers & scanners and select Right PDF. Click Manage and select Printing preferences.

 

The Right PDF Properties (Printing Preferences) dialog box includes three tabs: General, PDF Settings where you modify printing settings, and About, the third tab, which displays version information and license agreement.

Note: The Right PDF printer properties affect only files converted with the Print command on the server machine.

  • General. The General tab provides controls for the size and page layout of the PDF file.

Note: Page Setup settings in applications such as Microsoft Word may override some General settings made in Right PDF printer.

    • Paper Size. Select Standard and then choose a page size from the pull-down list, or choose Custom and specify the page dimensions and margins.
      Click Add to define or modify additional standard page sizes using the page dimensions you specify.

    • Orientation. Select Portrait or Landscape.

    • Resolution. This setting influences character spacing, line breaks, and image quality. Usually, higher resolution produces a more accurate layout but a larger file size.
      Select a resolution: Screen (72 dpi), Low (150 dpi), Medium (300 dpi), High (600 dpi), 1200 or 2400 dpi (dots per inch). Low resolution is ideal for screen viewing. However, if you require high-quality hard copy or accurate control of character position, choose a resolution of at least 600 dpi.

    • Color. Select the color scheme used to print the resulting PDF. (Color, Grayscale, or Black & White).

    • Scale. Specify whether to reduce or enlarge a document, and by what percentage, between 1 and 1000 percent.
      Enter a value less than 100 percent to reduce the size of the text and images on the page; enter a value greater than 100 percent to enlarge them.

    • View Resulting PDF. Select this option to view the resulting PDF file. By default it is selected.

  • PDF Settings. The PDF Settings Tab provides controls for Compatibility, Font Embedding, Compression, Watermarks and Security. Choose a standard control or click the corresponding Advanced… button for further options. See Conversion profiles. Check Optimize for Web Viewing to increase the viewing speed of your PDF document. Define saving options, including the ability to append or overlay PDF files. See Destination Controls.

You can display the Document Settings panel from the PDF Settings panel of the Right PDF Properties dialog box. In this panel you can specify options for PDF files. These options define how the resulting PDF is displayed (e.g. which page to display as the initial page). You can also add Document Information such as Title, Subject, Author, Keywords or Custom Defined Fields to make it easier to search PDF documents by category.

  • About. View version information and license agreement.

Destination Controls

The Destination section provides controls that specify where to save the output files, how to name them, and how the system should behave when there are files with the same name exiting in the specified save location.

  • Naming Method. Select a naming method from the drop-down menu:

    • Query the filename (default). During printing, Right PDF printer will display the Save As dialog box in which you can enter a target file name. See Save As dialog.

    • Specify filename below. Click Browse… and in the Save As dialog box that pops up, specify where to save the file and enter a file name in the File name Click Save and a full file directory path appears in the PDF Name or Folder field. See Save As dialog.

    • Save in named folder; prompt filename. Choose this method to create a PDF file in the directory specified in the PDF Name or Folder Right PDF will prompt you to enter the file name during printing.

    • Save in named folder; auto-name file. Depending on the application, Right PDF will generate the PDF file name automatically and store the file in the directory specified in the PDF Name or Folder

    • Mail result only, do not save file. Choose this method to create a PDF file and attach it to a new e-mail without saving. The file will not exist elsewhere on your system.

    • Save to DMS. Save the created PDF files to DMS. If you are generating multiple PDF files, you must save them to DMS one-by-one.

  • PDF Name or Folder. Enter the target location. PDF Server saves files to this location and/or name unless you choose Query the file name.

  • If File Exists. Choose one of following options to resolve a file name conflict:

    • Show warning dialog. If selected, a warning message will pop up given the save location already contains a file with the same name. You can choose to replace the existing file, insert the new file at the beginning of the existing file, append to the existing file, overlay with the existing file, or add a trailing number to the target file name. Click Cancel to proceed without saving anything.

    • Replace existing file. Replace the existing file with the newly-created PDF file.

    • Add trailing number to filename. The new PDF file name uses the target file name followed by a sequential number. For example: pdf will be turned into Sample (1), Sample(2), Sample(3), etc.

    • Insert at start of existing file. The new PDF pages will be inserted at the beginning of the existing file.

    • Append to existing file. The new PDF pages will be inserted at the end of the existing PDF file.

    • Overlay with existing PDF. The pages of the new and the existing documents will be overlaid. Click the Options.... button to control how the overlay should be performed. Merge rules and other options are available:

      1. Merge Rules. Choose a location from both selection boxes to adjust overlay between a newly created page and an existing page.

      2. Place newly created pages as "Foreground". Select this to place the original page in the background, and the newly created page in the foreground to have it on the top of the original page content. It can be useful if you want to place a logo on a document.

      3. Repeat last page of the shorter document for page overlay. Select this to put a header / footer or a logo on each page of a longer document. The last page of the shorter document must contain the header / footer or logo to be repeated.

      4. Use existing file's "Document Settings" for newly created file. The newly created file will inherit the Document Settings of the existing file. If not selected, the default values will be used. This option is useful if you want to add a set of document settings (common properties) to several PDF files.

  • Send as E-mail. Check this setting to attach your PDF file to a new e-mail message. If you do not want to save the PDF file, you should also select Mail result only, do not save the file at Naming Method above.

Save As dialog

This dialog box appears if Query the file name, Specify filename below, or Save in named folder; prompt filename is selected as the Naming Method. When printing a PDF file, the Save As dialog will appear with extra options at the bottom of the dialog.

The Save As Dialog serves to:

  • Change the offered folder and file name if necessary.

  • Enable/disable the View Result PDF option.

  • Enable/disable the Document Settings option.

  • Enable Document Settings and click Edit…. See Document Settings to change document properties.

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