The Right PDF workspace contains 8 key areas, which are Home View, Apple Menu Bar, Ribbon tabs, Document tabs, Document message bar, Document pane, Sidebar Style pane, and Sidebar Navigation pane.

 

 

A. Home View

B. Apple Menu Bar 

C. Ribbon tabs

D. Document tabs

E. Document message bar (this bar appears only when the document is signed or includes form fields)

F. Sidebar Style pane

G. Document pane

H. Sidebar Navigation pane

A. Home View

Start page shows when you click the Start tab or launch Right PDF without opening any document. This page provides quick access to recent files, commonly used tools and 3rd party cloud storage services.

B. Apple Menu Bar 

Providing commonly used functions and commands, Menu Bar is located in the top-left of Right PDF window.

File: 

          

  • Open…: Browse to open a PDF.

  • Open Recent: Choose and open a recent file. You can decide the number of items on the list in Preferences > General > Recent files.

  • SharePoint: Check in, check out, or discard check out PDF filesin SharePoint.

  • New…: You can create a blank PDF or a portfolio, or create PDF from file, scanner, clipboard or webpage.

  • Save…: Save the document.

  • Save as…: Save the document to a different location.

  • Save Revision, Revert to Last Save, Open Revision: These enable you to manage versions.

  • Reduce File Size: Reduce the size of the current file or multiple files by adjusting image quality.

  • Export: Export current PDF to text, Word, Excel, PowerPoint, Open Document or image formats.

  • Share: Share current PDF by email, message, AirDrop, or note.

  • Print...: Print current file.

  • Properties: View document properties.

C. Ribbon tabs

Right PDF employs ribbon design which provides sets of tools grouped together based on the purpose they serve. For example, if you wish to highlight a paragraph on a page, select Highlight on the Comment tab.

For a better reading experience, you can click the current tab to hide the toolbar and enlarge the document pane.

D. Document tabs

 

View multiple files as tabs

The tab bar displays currently open files as tabs below the ribbon area. You can open several files in the same window and use the left/right arrows at the far right of the tab bar to navigate, or reorder files by simply dragging and dropping a tab within the same group. If you want to open one of the files in new window, drag the tab away from the bar and release.


A. Grouped open files B. Left and right arrows for navigating all open files C. A list of open files

 

The right-click menu of a Right PDF file tab provides the following actions:

  • New a Blank PDF: Create a file that opens in a new tab.

  • Open File in New Tab: Select a file and open it in a new tab.

  • Save Current/Save All: Save the file you are currently viewing or save all open files in this window.

  • Combine All: Combine all open files in the current window into one PDF document. This will launch the Combine Files dialog box where all open files (of the current window) are listed. Click the Convert button to start merging them into one.

  • Close Current Tab/Close All: Close the file you are currently viewing or all open files in this window.

  • Print Current Tab/Print All Tabs: Print the file you are currently viewing or all open files in this window.

  • Open in New Instance: Open the current file in an new window. The file will be removed from the tab bar of the previous window.

The tab bar feature is on by default. You can deselect the Open documents as new tabs in the same window option at General > Startup panel of the Preferences dialog box to always open a document in a new window.

E. Document message bar

The document message bar at the top of the document pane appears only when there are interactive form fields and when the document has been signed. You may click the button to show or hide the Document Message Bar. If Document message bar is hidden, click the “Show notification” button to the left of the work area to reveal it.

To locate where the form fields are within the file, click the Highlight Fields button (A) enclosed within the message bar or choose Form > Advanced > Highlight Form Fields to highlight all form fields, making it easier for you to see where they are.

The document message bar also informs you the document is signed. To get details of signature status, name of the signer, etc., click the Signature Panel button (B) enclosed within the message bar to open the Signatures panel in which all the details are listed.

As there might be signatures and form fields existing within the document at the same time, you can click the Next Notification button (C) to go to the next notification.

The Document message bar for form fields. Click the Highlight Fields button (A) to locate where form fields are within the document.

 

The Document message bar for signed documents. Click the Signatures Panel button (B) to open the Signature Panel where details of all signatures are listed. If there are multiple notifications, they will be displayed side by side.

F. Sidebar Style pane

Format sidebar is located to the right of the work area and is hidden by default. It expands when you select an annotation or click Advanced> Edit, and shows the appropriate tools. Click the  icon in the top right corner to hide it.

H. Sidebar Navigation pane

The Sidebar Navigation pane includes 7 panels, Bookmarks, Thumbnails, Attachment, Comments, Stamps, Security, and Collaboration, which are listed vertically on the left side of the work area. If it doesn’t show, click the icon in the top right corner to expand it. With the exception of default panels, others will become visible in the sidebar only when an associated function is performed in a document. You can also customize the pane.

Right-click anywhere on the pane to show custom options, like hide, show or restore default settings.

  1. Hide panel: deselect an item to hide it.

  2. Show panel: select an item to show it.

  3. Reset: click reset to restore default settings.

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